How to send CRFs

This procedure should be followed by:

  • Reporting physicians sending CRFs to their National coordinator
  • Reporting physicians from countries without National coordinator sending CRFs to the Central Registry
  • National coordinators sending their own CRFs to the Central Registry

    • 1. Open your e-mail program
    2. Open the file "EURAPexe" using password EURAP
    3. Fill in the sub-forms. When they are ready to be sent, change their status from "EMPTY" or "TO BE CHECKED" to " TO BE SENT ".

    To do this: click on the Status box and then, in the window that will open, choose " TO BE SENT "

    4. Click on (on the right)

    5. In the next window, click on and then on OK

    If your e-mail program opens automatically, an e-mail message with the National Coordinator's e-mail and the attached file "EURmail" will appear. The message is automatically saved in the drafts folder and will contain the list of the sub-forms to be sent. Please, make sure never to delete the list.

    If your e-mail program does not open automatically, you need to open it before activating the sending procedure and then:

  • click on "New message"
  • enter your National Coordinator's e-mail address
  • attach the "EURmail" created in your "EURAP3" folder and send it

    • NOTE: if you are a National Coordinator - or a Reporting Physician of a country without Coordinator - and plan to send your own CRFs, please enter the e-mail of the Central Registry: eurap@istituto-besta.it

     
    When you should send CRFs

    Each sub-form needs to be sent immediately after being filled out.

    Please, do not wait until the end of the pregnancy before sending CRFs!

    NOTE: every time you send a form, you automatically send all 5 sub-forms (A to E) together, even though not all of them need to be checked, and some of them may still be empty.

    Please avoid multiple sending. Different forms can be included in the same EURmail. To do this, you should just change the Status of all the forms ready to be sent, and start the sending procedure only once.

    Retrospective pregnancies. CRFs of retrospective cases should be sent to the National coordinator only after all five sub-forms (A to E) have been completed.